Proof Ledger™: How Med Spas Can Verify Bookings Without EHR Access
Walk through SmartLinks, AR booking-email parsing, and monthly exports that support our $200K guarantee with transparent verification.
Most med spas struggle with attribution. You send messages, patients book, but proving the connection feels impossible without diving into your EHR. That's where Proof Ledger™ changes everything.
The SmartLink Foundation
Every message we send contains a SmartLink with four critical identifiers:
- client_id: Your unique clinic identifier
- lever: Which revenue lever triggered this message (Lapsed Botox, Juvéderm Expiring, etc.)
- batch_id: The specific send batch for de-duplication
- revive_id: Individual patient tracking for suppression and audit
"When a patient clicks and books, we know exactly which lever drove that revenue. No guessing, no assumptions."
Booking Notification Email Parsing
Here's where it gets powerful. Your Aesthetic Record system sends booking confirmation emails. We parse these automatically to match:
- Patient name and contact info
- Appointment date and time
- Treatment type and provider
- Booking timestamp
When we see a booking within 72 hours of a SmartLink click, we create a verified attribution record. No EHR access required.
Optional Google Calendar Integration
For clinics wanting extra verification, we offer Google Calendar sync. This provides:
- Real-time appointment confirmations
- Automatic no-show tracking
- Reschedule and cancellation updates
- Cross-reference with email parsing
Monthly Booking History Export
Every month, we provide a complete Booking History export showing:
| Field | Example | Purpose |
|---|---|---|
| Patient ID | R360_12345 | De-identification |
| Lever | Lapsed Botox | Attribution source |
| Click Date | 2025-11-08 14:23 | Engagement timing |
| Booking Date | 2025-11-09 09:15 | Conversion timing |
| Treatment | Botox 40u | Revenue verification |
Privacy and Compliance
We follow minimum-necessary data principles. No PHI in SMS messages. All tracking uses de-identified patient IDs. HIPAA/BAA ready from day one.
"This verification system is why we can guarantee $200K in booked treatments. We track every dollar back to its source."
Sample Ledger Entry
Here's what a typical Proof Ledger entry looks like:
What to Do Next
Ready to see Proof Ledger™ in action? We'll show you exactly how attribution works during your 15-minute demo. No EHR access required, no complex integrations, just transparent verification that supports our $200K guarantee.
See Proof Ledger™ in Action
Book a 15-minute demo and we'll walk through real attribution examples from your Allē 360 data.
Book a 15-minute demo